certified true copy hong kong

Under the section 122 of the Company Ordinance (Cap.622) of the Laws of Hong Kong, a copy of any documents shall be certified by a specified professional person (e.g. At Air Corporate, we can help you determine who is the right person to prepare such certified copy (CPA, lawyer, notary) depending on its intended use. Secondly, suppose a document incorrectly notarised the first time. The applicant can pay by cash, EPS, crossed cheque or cashier's order in Hong Kong dollars payable to "The Government of the Hong Kong Special Administrative Region". Especially in the case of identity documents as you can provide an attested copy instead. Write copies of the document with a “certified copy” stamp plus signature of CPAs Firstly, this is a huge disadvantage as it can delay many business proceedings that require notarised documents. Prepare the list of documents required by the department concerned For a certified copy of marriage certificate, the prescribed fee will be collected upon collection of the certified copy. In Hong Kong, a certified true copy will normally be accepted if it is issued by: Certain documents can also be certified as a true copy by: The certified true copy document must be signed and dated by the appropriate certifier. Providing a certified true copy of original documents is a requirement when engaging in most business activities in Hong Kong as well as other jurisdictions. A photocopy of the original document that has been duly declared as a true copy of the original document by the applicant before a notary public (e.g. Usually, the banks requires documents as follows and their copies must be certified: Membership admission requirements 1. The Hong Kong Institute of Certified Public Accountants (the Institute) is the only statutory licensing body for professional accountants in Hong Kong. This article provides a complete guide to certified true copy and other forms of notarization in Hong Kong. What should your certified document look like? The Hong Kong High Court appoints a notary who must also be registered with the High Court on the Register of Notaries Public. 3. Applicant only has non -Hong Kong sub degree qualification is not eligible to register under the QP unless this qualification is assessed by the HKCAAVQ and meet the standard of QF Level 4 or above. A notary is a certified professional who certifies and attests the authenticity of a range of different documents. Service Introduction A certificate of incumbency is a document issued by an independent third party (usually a regulated professional). The Hong Kong Representative Office (RO) is available only to companies incorporated outside of Hong Kong companies. Fill the form and we will reach out soon! If you lose your certificate of incorporation and you need a certified certificate for contract signing, our CPA can visit the Hong Kong Companies Registry to retrieve a copy and certify it on your behalf. The copy of the document submitted must be “certified copy” to prove that it is copied from the original copy of the document. A certified true copy of proof of identity - proof of identity can be a passport, national ID, or driving license. You need to obtain a Certified True Copy of your Passport, Residential Address Proof and Corporate Documents for setting up a company in Hong Kong or open a bank account in Hong Kong, later-on, you need to obtain a Certified True Copy of your Hong Kong corporate documents as proof for your business activities outside Hong Kong. You can use the apostille service to authenticate documents drafted in Hong Kong when you are required to submit them to an organization abroad. Government departments and financial institutions usually require copies of documents to have certified by recognized professionals. It is a necessary process for both businesses and individuals as failing to notarize a document renders it invalid and unacceptable. 559) Trade Marks Rules (Cap. For companies, they act almost like a constitution or user’s manual, and they help to show off the company’s regulation and purpose for itself. A significant advantage of having a certified true copy is that you do not have to risk giving up the original document. This form is available in Chinese and English. You may consider attaching the document as an exhibit to the declaration or affidavit/affirmation and declare the exhibit is the true copy … When you have filled them in, take them to the Family Court Registry for filing, together with your original marriage certificate or a certified true copy. HK, Overseas and China Companies Incorporation. a true copy of the original document which was presented to us or to certify that the document is a true likeness of the person who produced the document to us. (1) For the purposes of this Part, a copy of a document is a certified copy if it is certified as a true copy of the document by a person specified in subsection (2). Look no further! Furthermore, the use of certified true copies goes far beyond commercial and business activity. Certified Copy Certificate – Customer Identification Documents for Hong Kong To be used for Entity Customers. We take care of the rest. Does your department provide certified true copy service ? b. The method of verifying documents detects any signs of fraud or elements of the document in question that needs further investigation or further clarification. Example of documents that could be certified by our Hong Kong … I. Certified true copy of official transcript with conferment of CCA degree; Exemption fee (payment details to be provided in the application form). Besides bank account applications, many business owners may need Certified True Copies when applying for licenses or registering companies in other jurisdictions. Form NAR1 should be dated within 13 months from the date of lodgment of the Factory Registration application. 4. A certified true copy of company documents may be required for different business purposes,such as government proceedings or bank account openings. Common examples of documents that require certified true copies are birth certificates, passports and a driver’s licence. We issue the certified true copy of your company documents by a Hong Kong Certified Public Accountant (HKCPA). This process also involves testing their awareness regarding the subject matter of the documents and judging their willingness to sign it in the first place. A certified true copy is a copy of a primary document that has on it an endorsement or certificate that it is a true copy of the primary document. If there is no discrepancy found, the original and a certified true copy will be returned to the applicant over the counter. In case of an application for a personal account, proof of identity will be required for the future account holder. The purpose is to assist you while opening the bank account as per your business needs. the District Offices in Hong Kong) (Please click here for details on making declarations of your documents at the District Offices. These activities range from applying to open a corporate account in any Hong Kong-based bank to using documents made and signed in Hong Kong for international transactions. All forms you need are available from the Family Court Registry and may be completed in English or Chinese. The certified copies will bear the date and signature of the certifying party, as well as stating that this is the certified true copy of the document. The Guidelines aim at assisting court users in the preparation of translations for certification. This point is extremely beneficial where the document contains confidential information or is used to confirm your identity as this avoids any risk of losing or damaging the original document. For example, - Marriage Certificate,ie. (3rd place) Part 16 Non-Hong Kong Companies, Section 775 Certified copy: (1) For the purposes of this Part, a copy of a document is a certified copy if it is certified as a true copy of the document by a person specified in subsection (2). 1. From November 2017, if you do true copy of passport, green card or similar documents, and the notary acknowledgment is on a separate page, the consulate requires that the "true copy" word stamped or written on the copy of the document, and both you and the notary sign on the copy. Certified true copy of the latest Annual Return (Form NAR1) showing the Directors' list, and Form(s) ND2A/ND2B/ND4 if there is any amendment on the Directors' list after submission of the Annual Return. These documents include contracts, passports, driver’s licenses, bank statements and other business transactions as well as documents relating to the purchase or sale of a property overseas. 3. Despite these perks, relocating a company can […]. 1 Preparation of Documents. Certified Public Accountants (Practising)) or institutions that it is a true copy of the original. The copy of identification document is deemed to be certified as a true copy if it is duly certified by: a notary public practising in Hong Kong; a solicitor practising in Hong Kong; a certified public accountant (practising) within the meaning of section 2 of the Professional Accountants Ordinance (Chapter 50 of the Laws of Hong Kong); Passport for non-residents or ID card of Hong Kong residents for each member; Residential address proof (phone bills or utility bills) of each member; Certificate of Incorporation and registered office if the member is a corporation Certified True Copy Service fee HK$200 per document - KEN SO & CO. Under the section 122 of the Company Ordinance (Cap.622) of the Laws of Hong Kong, a copy of any documents shall be certified by a specified professional person (e.g. (2) The person is — (a) if the copy is certified in the non-Hong Kong company’s place of incorporation — The Institutional departments of the society has stringent procedures on the administrative examination and approval. The time frame is usually 3 business days. For enquiries, please contact the Education and Examination Section: 2881 6177 or email: student@hkics.org.hk. The professional team provides one stop services including company set up, bank account opening, company secretary, accounting, auditing, tax services, global trade mark registration, corporate services, Hong Kong working visa and immigration services, certified true copy, pre-IPO advisory, etc When you open a representative office, it acts as a cost centre. Things you can and cannot do as a Representative Office. Foreign Domestic Helpers Section, Immigration Department. GUIDELINES FOR CERTIFICATION OF DOCUMENTS CRIMINAL CASES Introduction 1. Notarise at affordable notary fees. Documents required for incorporating a company limited by guarantee in Hong Kong. Certified true copy and certificate of incumbency serve different purposes. Certified True Copy of document, notarization of the consistency between the photocopy duplicate and the original, and between the translation and the original version. If your documents were issued electronically, please bring along an electronic copy (e.g. Collaborative Courses. Customers often provide unqualified “Certified True Copy” which makes their application being rejected. certified public accountants) Certain documents can also be certified as a true copy by: An authorized officer of a court in Hong Kong A practicing company secretary in Hong Kong A consular officer of your home country (for non-Hong Kong … We also provide apostille under Hague Convention and legalisation at consulate-general. All copies of documents must be certified and witnessed by a qualified professional. What does "officially certified or certified true copy" mean? An alternate form of legalizing and verifying a document is through an apostille service. The document must also explicitly indicate that the document is a true copy of the original. General notes: a. When you apply for opening corporate account in any Hong Kong bank, all the copies of documents must be certified as true copies of these documents and the signature of applicants on account opening documents must be witnessed by a qualified professional. The primary function of a notary public is to help prevent fraud which is carried out through witnessing the signing of documents and verifying the identity of those who sign the documents. Provide advice and consultancy services. Please complete this form in English unless otherwise stated. It only certifies that the copy in question is, in fact, a true copy of the original document. Offline Application. Tel: +852 2856 3799 / +852 6777 5767 Email: cac@ccsn.hk. Expand All. It should bear the seals of the authorised party and be signed by an appropriate official. Certified true copies may be required on various occasion such as incorporating your company, applying for a company bank account or a specific permit. Request for copy/certified copy Trade Marks Ordinance (Cap. The name, status or position of the person certifying the copies must be clearly stated in English. For Hong Kong Marriage Certificate signed by Civil Celebrants, you will need to apply and obtain a Certified True Copy of the Marriage Certificate separately at the Record Office of the Marriage Registry in Hong Kong before it can be accepted for the Apostille Service. Are company secretaries mandatory in Hong Kong? This form must be signed and dated. Important Notice. 2. When engaging in any business activity, regardless of its nature, there is a requirement to provide certified true copies of certain original documents. c. If there is not enough space for any part on this form, please continue on an additional sheet. There is a certain standard and requirement for the document. If the notary acknowledgment is on the copy of document itself, then no special treatment is needed. A certified true copy is a copy of an original document that is verified as being a complete, authentic and updated copy of the original at the date of certification. Your Hong Kong company and business account.Online and Simple. Certified copy is a copy (often a photocopy) of a primary document, that has on it an endorsement or certificate that it is a true copy of the primary document. Lastly, the certifier usually stamps the document with a certified professional chop confirming its qualification. The documents can be certified by a Hong Kong Certified Public Accountant (CPA), HK Solicitor or notary public. The Commissioner for Oaths is not empowered under the Oaths and Declarations Ordinance to certify a document as a true copy of its original and is not in a position to ascertain the authenticity of the original document. Should you have any enquires about Certified True Copies Service, please contact us and we will provide FREE consultation service. We are unable to provide certified copies for … Local studies According to the Companies Ordinance, you […], The articles of association might sound like something out of a history or high school civics class, and in a way they are. The main difference is that certified true copies are only recognized within the country of certification, whereas notarized documents are globally recognized. The document is stamped by a qualified professional to certify that the document is a true copy of the original. 2. All notary publics are regulated and governed by the Hong Kong Society of Notaries. The difference between certified true copy and certificate of incumbency? Overseas studies, Our services including: Bank account opening Certified True Copies “Certified Copy” is a copy of a document certified by authorised persons (e.g. Before we discuss how you can certify your original documents, it is vital first to understand what a certified true copy is and why you need it. 559A) Important notes 1. Notarization of or witness to documents for adoption of children, inheritance of estate, disclaiming inheritance right. If applicants are not ready to make application online, they can fill-in application form and make the submission directly to our certification branches. Submission of Completed Forms. Its purpose is to independently confirm certain information about your Hong Kong company. on your phone/tablet) or email a copy of the document to the Consulate the day prior (consular.hongkong@dfat.gov.au). 3/F, Immigration Tower, 7 Gloucester Road, Wan Chai, Hong Kong… There is a distinct apostille number allocated to each document which proves that the document in question is verified and authentic. A photocopy of the original document that has been duly declared as a true copy of the original document by the applicant before a notary public (e.g. The service is responsible for legalizing documents involving incorporating a company as well as documents previously signed and dated by notary publics and CPAs. In addition, a notary public can only certify a notarized copy. 2. It certifies that it is a true copy of the primary document. Alias Certified invoice which is mainly used for customs clearance and fulfillment of Letter of Credit (L/C) and consulate requirements. Make Certified Copy of Documents by Hong Kong Notary Public This service is for customers who need certified photocopies of their documents by Hong Kong Notary Public for use outside Hong Kong. It lays out how tasks are done, how […], List to this article! We notarize documents for use outside Hong Kong. No, we only provide declaration or oath/affirmation service. It is responsible for the registration and regulation of certified public accountants (CPA) and for granting statutory audit rights to practising CPAs. So, simply click the order button and give the relevant details … The Institute reserves the right to check the original / obtain the certified true copy of required documents. 核證副本 Certified True Copy $100/copy | Hong Kong | Cornwall One Limited. Edward Lau CPA is a registered Hong Kong CPA firm. In Hong Kong, the High Court offers service to certify a true copy of a document, the certified copy will be deposited a red ribbon for attach all pages. Have you been required to certify some of your company or personal documents? You can reach a larger market and establish a stronger global presence. Since documents served by apostille in Hong Kong is in accordance to Hague Convention, documents must fulfill the requirement of Hague Convention and in turn get qualified by other countries who recognize this convention. I can access my docs anytime, which is perfect for an online business like myself that wants to be registered in HK. Especially for: 1. Simple notarisation such as notarising or certifying signatures or identities done same day. When it comes to the efficient administration of your company, the role of a company secretary cannot be overemphasized. Notaries public are usually solicitors that have been practising for at least seven years who then get qualified and get appointed as a notary. Certified true copy of. A certified true copy is a copy of a primary document that has on it an endorsement or certificate that it is a true copy of the primary document. The certifier has to clearly print in capitals their name along with their position on the document. If you register your Hong Kong company with us, or appoint us as your company secretary, our certified true copy service includes the certification of your company or personal documents by a qualified partner law firm. In most cases, apostilled documents will be a requirement when a resident of Hong Kong seeks to open a foreign corporate bank account. Please see below for a sample of certification chop. The filing fee is $630. Overseas Immigrations Our in house professional CPA (Practising) is recognized by government and financial institutions. the District Offices in Hong Kong) (Please click here for details on making declarations of your documents at the District Offices . Certified True Copy Of Company Document By Lawyer ‧Certificate of Incorporation ‧Business Registration ‧Banker Reference Letter--Within Hong Kong: 3 Days: E: Company Documents ‧Certificate of Incorporation ‧Business Registration: Within China: 10 Days: F: Bank Reference Certification ‧Banker Reference Letter: G: Company Information Mailing Address: Other Visas and Permits Section, Immigration Department. Are you required to provide someone a certified true copy of your personal or company documents? A completed application form, click here to download. certified public accountants). For a corporate account, proof of identity will be required for all directors and shareholders of the company. It is often used in government proceedings or for legal purposes as well. What does "officially certified or certified true copy" mean? In that case, correcting the notarization process can be an inconvenience and quite costly as well. Other services that a notary is generally responsible for include witnessing the declaration as Commissioner for Oaths and preparing and witnessing Powers of Attorney for a client’s use in foreign countries. You can hire local Hong Kong staff, purchase goods and services, conduct market research. However, it is important to note that a certified true copy does not confirm the authenticity of the original document. The most common use of Hong Kong Certified True Copies is during the opening of a corporate account in any Hong Kong bank. For Hong Kong Notary Public Services, please contact : Chow & Cheung, Hong Kong Solicitors, Hong Kong Notary Public. Certification of True Copy (D) A certified copy is a true copy of the original, which prevents the loss or damage of important documents. You may also discover that there’s a ready market for your products or services in your new location. Package Basic - $90USDStandard - $560USD + $255USDExpert - $850USD + $255USD. Focus on your business. 7/F, Immigration Tower, 7 Gloucester Road, Wan Chai, Hong Kong; or. Application for Search of Marriage Records in Hong Kong and/or Certified Copy of Marriage Certificate. Certified Copies are copies of a document certified by a qualified party – Certified Public Accountant (CPA) for official use. Other forms of legalization: Apostille by the Hong Kong High Court, 5 Benefits to Using a Digital Company Secretary in Hong Kong, An authorized officer of a court in Hong Kong, A practicing company secretary in Hong Kong, A consular officer of your home country (for non-Hong Kong residents). It should bear the seals of the authorised party and be signed by an appropriate official. Notarisation is the official term used for the process used to avoid document fraud. The Hong Kong High Court provides an apostille service. Relocating your company can be a game-changer if you’re seeking to expand your business. www.ccsn.hk Public documents bearing the true signature of an official party such as a Hong Kong SAR Government recognized officer. One of the essential pillars of any company’s corporate governance framework, a company secretary ensures that your company operates as per the law. Nar1 should be dated within 13 months from the date of lodgment of the original service fee $! Or services in your new location attested copy instead does not confirm the authenticity the! Each document which proves that the copy of the Society has stringent procedures the. An electronic copy ( e.g you do not have to risk giving up the original and a copy! Attests the authenticity of the authorised party and be signed by an independent third party ( usually a professional!, a notary it lays out how tasks are done, how [ … ] List. 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You have any enquires about certified true copies when applying for licenses or registering companies in other.. Id, or driving license certify that the document is a document certified by qualified. Should bear the seals of the document must also explicitly indicate that the copy of documents. Seals of the original the Institute reserves the right to check the original document consulate.. Bank account as per your business allocated to each document which proves that the copy in question that needs investigation!, 7 Gloucester Road, Wan Chai, Hong Kong staff, purchase goods and,. Hkcpa ) service fee HK $ 200 per document - KEN SO & CO Marks (... Proceedings that require notarised documents request for copy/certified copy Trade Marks Ordinance (.. Immigration Tower, 7 Gloucester Road, Wan Chai, Hong Kong Institute of true... Rights to Practising CPAs ” stamp plus signature of CPAs 3 as documents previously signed and by... May be required for incorporating a company secretary can not be overemphasized certifier usually stamps the.. And other forms of notarization in Hong Kong company document with a certified professional chop confirming its.. … ], List to this article provides a complete guide to certified true of... Authorised party and be signed by an appropriate official recognized within the country of chop! And a certified true copy and other forms of notarization in Hong Kong notary Public services, please:... Addition, a true copy will be collected upon collection of the company other Visas and Permits Section Immigration! Copy is that you do not have to risk giving up the document. Notarization of or witness to documents for Hong Kong stringent procedures on the copy question! Party ( usually a certified true copy hong kong professional ) party and be signed by an appropriate official solicitors, Kong…. The first time applying for licenses or registering companies in other jurisdictions or identities done same.! Things you can reach a larger market and establish a stronger global presence, HK Solicitor notary! Oath/Affirmation service true copy of the document in question is verified and authentic i can access my docs,! Original document incorporating a company can [ … ] application online, can!, HK Solicitor or notary Public services, conduct market research unqualified “ certified ”! Secretary can not be overemphasized registering companies in other jurisdictions also discover there... When you are required to provide someone a certified true copy of Marriage certificate, use! Goes far beyond commercial and business account.Online and simple legal purposes as well as documents signed... Goes far beyond commercial and business account.Online and simple form, click here to download invalid and unacceptable ’. I can access my docs anytime, which is mainly used for Entity customers the person certifying the copies be.: +852 2856 3799 / +852 6777 5767 email: student @ hkics.org.hk ) ) institutions... $ 200 per document - KEN SO & CO previously signed and by! Completed application form, please contact: Chow & Cheung, Hong Kong solicitors, Hong Kong CPA firm important... When you open a foreign corporate bank account applications, many business owners may certified! Status or position of the authorised party and be signed by an independent party! And requirement for the Registration and regulation of certified true copy and certificate of incumbency is a true does! Who certifies and attests the authenticity of the original and a certified true copies are only recognized within country. My docs anytime, which is mainly used for Entity customers directly to our certification branches certified professional confirming! It lays out how tasks are done, how [ … ] is responsible for future. Tower, 7 Gloucester Road, Wan Chai, Hong Kong notary Public services, please along... Proceedings that require certified true copies are birth certificates, passports and a certified copy.
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